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Course Approval and Revision Process (CARP)

Course Approval and Revision Procedures

  1. All courses must be revised every three years. Courses can be revised sooner if necessary.
  2. Led by the Department Head/Program Director, faculty members decide who will be responsible for revising each of the courses. This work should be evenly divided among the faculty members in a department. In the process of assigning courses, the department identifies key faculty who must be consulted about each course. The person responsible for revising the course will take the lead in assuring the involvement of those faculty members in the revision process. In this planning time, the department also sets a timeline that allows for department input and approval while meeting the deadline submission to the Associate Dean.
  3. The plan for course revision is submitted to the appropriate Associate Dean by October 22nd. The Associate Dean contacts the Department Head/Program Director to approve the plan or suggest changes to the plan. The Associate Dean will send a copy of the final plan to the Instructional Support and Interdisciplinary Studies (ISIS) office.
  4. Courses are revised using the Course Approval and Revision Process (CARP). Access to all existing CARP forms is made from the GRCC web page: www.grcc.edu/carp. If they are assigned authors of courses, they must access the forms through the “Revise Your CARP Forms” link on the website. If someone who is not the assigned author is going to revise the course, s/he needs to request a link to the document by contacting Misty McClure mmclure@grcc.edu or at 4226.
  5. After the faculty member has completed and saved the form, s/he will need to request approval. The Process link at the top of the document will get you to the directions for sending the form to individual members in the department for review. Department members can send changes to the author. The faculty member will then use the Department Head Approval link found under the Process link to send an approval request to the Department Head/Program Director using the Comment box to note which department members have reviewed the course.
  6. The CARP form will be reviewed by the Department Head/Program Director for approval. They will review the form and notify the faculty members of any necessary changes. Once the form is correct, they will approve it by pressing the Approval link in the email message that they receive from the faculty member working on the course. Department Head/Program Director will then press the Request additional approval link within the approval screen to send the form for final approval to the appropriate Associate Dean.
  7. The Associate Dean reviews the online form to assure that it meets the CARP standards and communicates any necessary changes to the Department Head/Program Director. An Associate Dean will give final approval by pressing the approval link in the email message and then pressing the Submit Final Approval button on the approval page. Once an Associate Dean has given final approval on a course, the ISIS office will be notified via email that the course has been approved.
  8. The ISIS office will notify the Provost's Office and the Registrar's office of any changes to the taxonomy for the course.

Editing Process

If a course has already been through the CARP process and has been approved; but there are minor changes that need to be made, the following process will need to take place.

  1. Access to all existing CARP forms is made from the GRCC web page: www.grcc.edu/carp. If they are assigned authors of courses, they must access the forms through the “Revise Your CARP Forms” link on the website. If someone who is not the assigned author is going to revise the course, s/he needs to request a link to the document by contacting Misty McClure mmclure@grcc.edu or at 4226.
  2. After the necessary changes have been made and the form has been saved, the faculty member will send an approval request to the Department Head/Program Director indicating what has been changed in the comments box on the Request Approval page.
  3. The Department Head/Program Director will review the form and will press the approval link once all changes have been completed.
  4. The Department Head/Program Director will then press the Request additional approval link within the approval screen to send the form for final approval to the appropriate Associate Dean.
  5. The Associate Dean will review the form and will press the approval link once all changes have been made. An email will be sent to the ISIS office to confirm that the course has been approved.
  6. The ISIS office will notify the Provost's Office and the Registrar's office of any changes to the taxonomy for the course.


Updated on 16-NOV-07
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