Three students studying in Cook Hall on GRCC's campus

Planning and Proposal

We are so glad you are exploring teaching a course with a study away experience!  Below you will find information that will help you start and finish the process of submitting a study away proposal.  These processes have been established through the Study Away Team and in alignment to the Standards of Good Practice through the Forum on Education Abroad.

Plan, Plan and Plan! 

1. Preparing and leading a study away experience is a two-year process. The first year is focused on developing and approving the proposal with the second year focused on student recruitment and facilitation of the experience. 

  • during this period of time involves multiple meetings, emails and phone calls with Hillery Haney, Experiential Learning staff as well as faculty within your department.
  • the proposal development process includes extensive research into location/destination, third party provider consultation, curricular development and gauging student interest.
  • Acquire a quote from the Center for International Studies
  • Review a list of third party providers

2. Faculty will be immersed into a range of complex institutional systems including:

  • proposal submission process
  • student screening process
  • payment process
  • invoicing process
  • emergency protocol process

Study Away Support

Faculty are best prepared when they have met with Hillery Haney. Hillery provides leadership for supporting faculty in their effort of proposing a course with a Study Away experience and facilitates the professional development offerings under the auspices of Instructional Support. Hillery supports faculty in their successful completion of the Study Away Proposal. She specializes in the following topics:

Contact Information

Study Away Proposal

A proposal is required for all Study Away experiences to be considered. The submission of the proposal is a three step approval process.  The first step is the pre-approval submitted by February 1st gaining the support from academic leadership. The second step is the submission of the full proposal for review/revision to the Department of Experiential Learning.  The Director along with Hillery Haney and the Curriculum Specialist will assist the faculty member to ensure their proposed experience meets the criteria. The final proposal is submitted by April 1st to the Director of Experiential Learning to be shared with the Study Away Review Team.  

  • the proposal informs the review team of your expertise around travel, how the experience meets the curricular needs of the course, the logistics of the experience and overall cost
  • the proposal must include an estimate from the provider you are working with
  • proposals are submitted electronically
  • the proposal must meet the criteria.
  • it is strongly encouraged that you provide an opportunity to receive feedback from faculty within your department/program on your proposal

Study Away Proposal Review/Approval Process

1. Upon submission of the proposal, all materials are shared with the Study Away Review Team composed of faculty and administrators.

  • the team is provided with all of the submitted proposals and instructions for review.
  • this process may take 7-14 business days.
  • the team will meet and share any concerns and provide feedback to the faculty member.

2.  At the end of April, the review team will invite each faculty member  to a meeting and present their proposal. 

  • faculty will have approximately 15 minutes to present their proposal while addressing questions/concerns from members of the team.
  • faculty will explain their experiential learning background; the nature of the course and why they chose that course and describe how the course will be enhanced by integrating a study away experience.
  • the team will make their final decision at the conclusion of this meeting
  • Study Away proposals will be prioritized based on: timeline of the experience in conjunction to other proposals; distribution within Schools; distribution of locations and overall safety/risk of the experience.