GRCC END: Other

Athletics
Athletic Program Sport Offerings (William Firn)

To explore the opportunity and capacity to increase GRCC enrollment, transfer, and completion through the growth of the Athletic Department Sport offerings.

Athletics
Increase accessibility to recreation and practice for GRCC students, student-athletes and community (William Firn)

To increase access to the Ford Fieldhouse for drop in recreation, athletic practice and community involvement. Ultimately building a sense of community and camaraderie amongst our students, staff and outside community. The goal of this project is to look into adding two basketball courts (4 portable basketball hoops and repainting the current floor surface to add basketball floor lines), one on the north end of the arena and one on the south end. The courts would run east and west.

Business & Financial Services
3 - 5 year capital project plan (Victoria Janowiak)

Identify remaining capital needs and develop funding strategy and priority schedule for the next 3 - 5 years.

Business & Financial Services
Budget Reporting (Victoria Janowiak)

Develop new financial reporting tools regarding program costs/revenue that provide effective data for BCO and EBCO decision making.

Business & Financial Services
Conference & Banquet services process improvements (Victoria Janowiak)

Review conference & ATC banquet services processes from request for services through billing. Identify automation and process improvement opportunities to improve services, efficiencies and customer service.

Business & Financial Services
Divisional Strategic Visioning (Victoria Janowiak)

> Divisional Strategic Visioning - Continue planning to identify shared goals and project initiatives.

Business & Financial Services
IT Project - Electronic forms (Victoria Janowiak)

Work with IT to replace all remaining paper forms with an electronic version.

Campus PD
Continue to evaluate Social Media Monitoring Options (Rebecca Whitman)

We reviewed one company's social media monitoring platform and are interested in looking into this more. There is significant cost associated with this type of system. EBCO has asked for an additional demonstration. Looking to schedule on in spring or summer of '17. This project will continue into the 17/18 FY

Campus PD
Divisional Strategic Visioning - Continue planning to identify shared goals and project initiatives (Rebecca Whitman)

Divisional Strategic Visioning - Continue planning to identify shared goals and project initiatives

Campus PD
Emergency management Exercise (Functional or Full Scale (Rebecca Whitman)

Create and run a functional or full scale emergency exercise. This project should include at a minimum the involvement of GRPD and possibly GRFD.

Campus PD
Outline a Building Access Plan (Rebecca Whitman)

Create a forward thinking plan to upgrade our building access technology and process

Cashier
Divisional Strategic Visioning - Continue planning to identify shared goals and project initiatives. (Erica Brown)

The goal is to identify shared goals and project initiatives between the Finance and Administration division and implement process improvements

Center for Teaching Excellence
Armen Innovation Grants (William Faber)

Continue to develop/facilitate the Armen Innovation Grants.

Center for Teaching Excellence
Teaching and Learning Blog (William Faber)

The goal of this project is to disseminate content out to faculty via a teaching/learning blog. We will follow up with sessions focused on discussion around the content.

College Advancement Office
Feasibility Study for Potential Capital Campaign focused on Scholarships & Building Project (Erin Van Egmond)

To secure a consultant to conduct a feasibility to determine the readiness of the donor community to support a capital campaign for GRCC.

College Advancement Office
Marketing and Stewardship Plan (Erin Van Egmond)

To create a strategic marketing and stewardship plan that utilizes the goals from our annual plan to develop a specific plan for stewardship of donors and specific marketing activities, such as stronger online presence, social media strategies and marketing materials. As a result, we will increase our strategic efforts around friend-raising and fundraising.

College Advancement Office
Scholarship Audit (Erin Van Egmond)

To conduct a complete audit of all the 484 active scholarship funds in the Foundation. Through this audit we will determine award status, accuracy of contact information, updated criteria and updated fund agreements. This will help us to ensure all funds available are awarded to our students, and to ensure we can continue to steward the donors that have established these funds. Through this project we also plan to streamline our scholarship establishment procedures and documents.

Dean Acad Outrch
Review and Reestablish Middle College Process Map (Daniel Clark)

Develop a process map and checklist to improve both internal and external coordination for creation of new middle college programs

Dean of Student Success & Retention
First Scholars Project (R. Ross) (John Cowles)

Three year graduation rates for full time students attending GRCC as their first college experience have averaged 14% in the past five years and are much below national benchmarks. The goal of this project is to significantly increase the number of this cohort of students who earn a credential through a targeted college-wide campaign including recruitment, marketing, financial incentives, social experiences, and concierge-style academic support systems.

Department of Experiential Learning
Study Away Pre-Departure Orientation [Champion is the Experiential Learning Support Professional] (Michael Schavey)

To coordinate one centralized pre-departure orientation for all students participating in a study away experience.

Dining Services
Install Espresso equipment for The Sneden Cafe (champion: Keaton Krupa) (Evan Macklin)

Continue developing our capabilities of offerings at the Sneden Café

Dining Services
Use Org Sync to communicate more effectively with the GRCC community (Evan Macklin)

The goal of this project is to increase our capabilities of digital communication between Campus Dining and the GRCC community.

Dining Services
b. Develop a student led ¿Food Committee¿ and address survey result comments (champion: Keaton Krupa & Hillary Fisk) (Evan Macklin)

To involve our customer base in the day to day operations, taking into account their desires, concerns, and needs in any one of our dining locations.

Facilities
Bostwick Parking Phase II Renovation (James Van Dokkumburg)

Completion of the design, bid, award, and implementation of Phase II (summer 2017) renovations to the Bostwick Parking Ramp, and planning, bidding and award of Phase III (summer 2018).

Facilities
Divisional Strategic Visioning - Continue planning to identify shared goals and project initiatives. (James Van Dokkumburg)

Create and achieve a shared divisional strategic vision focusing on shared work; camaraderie; trust; improved customer service and sense of belonging

Ford Fieldhouse
Divisional Strategic Visioning (Rick VanderVeen)

Identify shared goals of the Finance and Administration departments.

Ford Fieldhouse
Process Documentation (Rick VanderVeen)

The FFH staff is in the process of documenting our processes. Our goal is to have a living document to help us consistently deliver service and ensure that incoming staff members are always left with useful instructions on how to deliver service properly. An added benefit of a well documented process, is the ease of its evaluation and transformation. Staff can identify areas within a process where breakdowns occur and work together to revise areas that consistently create trouble.

Ford Fieldhouse
Process Evaluation (Rick VanderVeen)

The process evaluation project aims to clearly identify what we do for our users and the ways in which we complete those tasks right now. Once we've identified and settled on our most primary functions as a department we hope to determine if what we are doing is being done well, needing revision, or something we should discontinue entirely. Those needing revision will be revised. Those needing nothing will be continued as-is. Those that may need to be dropped entirely will be.

Genl Counl/Lab Rel
Create meaningful compliance training for faculty. (Katherine Keating)

Work with the Faculty Association leadership to create meaningful compliance training for faculty.

Genl Counl/Lab Rel
Negotiate successor APSS Contract (Katherine Keating)

Complete a multi year fiscally responsible collective bargaining agreement with APSS.

Human Resources
Automated time entry system - pilot for new software (Catherine Kubiak)

Human Resources has requested to be a pilot group for the recently purchased Gideon Taylor software. IT leadership has indicated this will be a potential solution for automated time entry (and eliminating approximately 8 hours of data input).

Human Resources
Finance & Administration - strategies for valuing work, communication and learning/development (Catherine Kubiak)

Our finance and administration leadership is currently working on strategic planning that will include the 2017-2018 fiscal year. We anticipate that there will HR related projects that come from the Finance and Administration strategic planning session(s) and we will be assisting in those projects.

IRP
GRCC AQIP Systems Portfolio Development (Donna Kragt) (Donna Kragt)

The goal of this project is to successfully organize the GRCC community to submit a completed AQIP Systems Portfolio by November 1, 2017 as well as disseminate the findings of the report as appropriate.

IRP
Historical Analysis of IRP projects (Heath Chelesvig) (Donna Kragt)

Create a rubric using AIR developed standards for institutional research work and then analyze 2 years of IRP weekly reports against this rubric. The goal of this project is to determine whether IRP uses its time wisely given current IR guidelines.

IRP
Training module on survey development & administration policies related to survey administration (Denyse Bening) (Donna Kragt)

The goal of Survey Development & Administration Policies training module is to provide current information regarding survey development, procedures, and policies at Grand Rapids Community College.

IRP
Using the Council for the Advancement of Standards in Higher Education (CAS) for process improvement (Anne Meilof) (Donna Kragt)

This project will use a formula established by CAS to evaluate and improve student services within a division of the college (most likely Student Life). The steps include forming a team; identifying collecting and reviewing evidence; identifying discrepancies and corrective action; and putting action plans into place. I will serve as facilitator of the process.

Information Technology Services
Classrooms Digital Ready (David Anderson)

Upgrade projectors and switching gear to accommodate digital signals from new device

Information Technology Services
Continue to work on IT disaster recovery and business continuity plans (David Anderson)

Continue the development and testing of an IT Disaster Recovery Plan/Business Continuity Plans

Information Technology Services
Create a IT security training plan (David Anderson)

Have every college employee trained on how to identify phishing attempts and other attempts gain access to college computers, data and other information.

Information Technology Services
Enhance and Improve video sharing system (David Anderson)

Shutdown Raidercast and replace with YouTube and\or other some other video sharing software

Information Technology Services
Implement Forms Solution (David Anderson)

Procure and implement a PeopleSoft integrated forms solution. This would allow creation of authenticated forms that are able to use PeopleSoft data in real time, as well as workflow.--and, where applicable, to update PeopleSoft data. Forms would be able to be created with a much smaller commitment of analyst and customer time than our current frameworks, enabling the accelerated completion of projects touching all functional areas of GRCC, including but not limited to Human Resources, Financials, Student Financial Aid, and Student Records.

Information Technology Services
Implement Windows 10 campus wide (David Anderson)

Upgrade classroom\staff computers to Windows 10

Information Technology Services
Improve I.T. Customer Service Experience (David Anderson)

Improve Customer Satisfaction through the implementation of a formalized system to analyze customer data, feedback and suggestions. Champion of Customer Satisfaction & Monitoring System: Kurt Meinders and Customer Support Team Analysis of IT Staffing Levels & Training to enhance customer satisfaction Champion: David Anderson

Information Technology Services
Improve IT Asset Management tracking and PC life cycle processes (David Anderson)

To provide and support the entire GRCC campus with reliable, sustainable, secure and cost effective assets; including software, hardware and training.

Information Technology Services
PeopleSoft Campus Solution Upgrade including tools (David Anderson)

Student Records, Financial Aid and Admissions primarily. Since a PeopleTools upgrade will be required as well and PeopleTools upgrades affect customers using our other PeopleSoft applications (Campus Solutions and Human Capital Management), albeit to a lesser degree. We will strive to combine implementation and testing cycles with regular patches to reduce the amount of required testing by users. Champion: Mike Passer

Purchasing
Divisional Strategic Visioning (Mansfield Matthewson)

Continue planning to identify shared goals and project initiatives.

Purchasing
EProcurement (Mansfield Matthewson)

Continue to pursue and promote paperless Purchasing operation - EPOs, bidding, registration, reverse auctioning, etc.

Purchasing
Supplier Inclusion (Mansfield Matthewson)

Fully engage Supplier Inclusion Team and develop strategies. Continue to trains BCOs and Assistants on supplier inclusion issues. Continue to monitor and measure. Ensure equity in GRCC spend.

Staff Development
Be more intentional with professional development, events, and activities to create a sense of belonging. (Jessica Berens)

Connecting this action project to the HLC Systems Portfolio Section 3 Evaluation and Recognition. Staff Development offers professional development, events, and activities throughout the year to encourage engagement, building connections, and professional growth. This action project will address being more intentional about creating a sense of belonging. For example at the Holiday Breakfast and Employee Recognition asking employees for feedback. Hearing from employees the engagement opportunities they are interested in and what makes them feel included. We anticipate that there will HR related projects that come from the Finance and Administration strategic planning session(s) and we will be assisting in those projects.

Staff Development
Compliance Training - eLearning assigning, tracking, reporting (Jessica Berens)

Increase the number of GRCC employees receiving and completing Title IX Sexual Misconduct, Sexual Harassment Awareness Training, Ethics Monitoring, Drug and Alcohol Abuse Prevention and requiring participation in online or face-to-face training for all employees. And tracking and reporting on the completion data in an effort to increase completion rates.

Staff Development
Track, monitor and provide consistent data for all learning opportunities for faculty and staff. (Jessica Berens)

Track, monitor and provide consistent data for all internal and external learning opportunities for faculty and staff in Administer Training and compliance trainings in Skillport. Ideally this would mean import data from Skillport to PeopleSoft and having PeopleSoft be the primary database where the professional development summary is housed. If this process is not possible, then creating consistent reports both in Skillport and PeopleSoft. Phase I (automated reporting for Facilities compliance trainings) was completed Fall 2016, however, there are other opportunities for improvement with this project. Phase II will include automated reporting for all compliance trainings and Phase III will include automating the tracking process for Leave of Absence external training.

Stud Employ Serv
Job Fairs (Luanne Wedge)

The goal of this project is to develop a new system for offering job fairs. We have struggled with job fair attendance in the past, and have made the decision to make changes to how these are offered. We plan on offering at least one smaller job fair per month. We will work on better advertising, working more closely with academic departments, and our Communications department. If successful, this initiative could continue to grow to include more employment related activities (practice interviews, employer panels, etc.).

Student Records
Enrollment Reporting (Valerie Butterfield)

To review our current enrollment reporting process for weak spots and make changes to ensure compliance and exceed required reporting thresholds, specifically review our program level reporting.

Student Records
FERPA (Valerie Butterfield)

The FERPA policy is up for review in 2017-2018. The Student Records office will be the leaders in developing resources for the college and revising the current policy. We have already taken steps in 2016-17 by introducing a universal FERPA form. We will design and implement training campus wide on FERPA. We will also establish best practices as a guide for departments in order to ensure consistency of application across the college. In addition to the policy document and FERPA annual notice we also plan to share the information through the Enrollment Management Knowledge Base.