Drupal User Manual

1. Policies

2. Drupal Concepts

3. Helpful Resources

Drupal is the web content management system (CMS) that Grand Rapids Community College uses to create, manage and publish web content. This manual is intended for use by web editors to promote grcc.edu's web content quality, consistency and accessibility as outlined by the Americans with Disabilities Act (ADA) federal guidelines. 

If you have any questions that are not addressed in this guide, please contact communications@grcc.edu.


Social Networking

As part of the GRCC Authorized User Agreement, technology may be used for social networking only to facilitate assigned work for Grand Rapids Community College and for other educational, training or research purposes. It is a violation of this Agreement to:

  • Engage in social networking using GRCC technology for any commercial or significant personal use.
  • Post information which is confidential and proprietary to the College.
  • Post material that is threatening, harassing, illegal, obscene, defamatory, slanderous or hostile toward any individual or entity.
  • Promote or advertise a commercial product or solicit business or membership or financial or other support in any business, group or organization for personal gain.

For more information see our Acceptable User Agreement.

Social Media

All college/departmental presence on social media platforms should clearly note the official affiliation to the college and offer a link back to the college website (and vice versa). Only approved logos and imagery should be used to ensure clarity and consistency. The full name “Grand Rapids Community College” should be used wherever possible (as there are numerous organizations on the web that use the acronym 'GRCC' in addition to the college), however, the abbreviated GRCC brand logo can be substituted in cases where there is not enough space allotted for the full college name (such as in Facebook or Google ads).

GRCC and Web Identity

Though some flexibility is necessary, consistency in graphic content conveys the correct image of GRCC. To keep GRCC webpages uniform, GRCC utilizes a content management system with design standards imposed “behind the scenes” using templates that determine the design of the site. The standards imposed by the college on web content exist, not only to preserve the college’s visual identity, but also to ensure content is accessible to search engines and that it is compliant with the ADA.

Use of Images

In order to maintain consistency, avoid any possible copyright infringements and/or not compromise your webpages (i.e., incorrect image size), please work with the Communications Department for any image requests. If you have a unique image that you would like to use, please consult with the communications team to ensure correct sizing, permissions, etc. See the sections on Banner and Sidebar Images for additional information.

Drupal Concepts

Content Type

In Drupal, webpages are created as a specific content type. Each content type contains easy-to-use fields and handles information in a consistent manner as defined by the Communications Department and GRCC web team.

Department-level publications are created from three content types:

  • Bio
  • Page
  • Webform


A role defines what content a GRCC employee can access and edit. A role can be associated with more than one department depending on the authorization of the individual. Organizing users into roles helps administrators manage users that have the same permissions. Instead of managing the permissions for each user, they define a role and the permissions for it, and then assign users to it. Users assigned to that role have the permissions specified for that role.

There are two non-admin user roles within Drupal. Each role is defined by what it allows individuals assigned to those roles to do.

  • Authenticated User Role – All faculty and staff have a limited access role that allows each individual to create and edit his or her bio information.
  • Editor – Can create and edit content for a specified department.

Helpful Resources

If you have a question or request, do not hesitate to contact the Communications Department at communications@grcc.edu, or by calling (616) 234-3535. You may also submit a HelpDesk Ticket.

Accessibility Tools

Additional Information & Resources