Potential new organizations are eligible to apply for activation only within the Student Organization Activation Window, which is typically open mid-August to the end of September, and again from mid-December until the end of January. The current window is open until Friday, January 25, 2019. The purpose of the Student Organization Activation Window is to encourage students to plan ahead with developing ideas for new organizations and to also spend time fully developing their ideas before proposing the organization for recognition. Outside of this window, potential new student organizations are able to express their interest in forming but are not eligible to begin the process until the following semester. All groups attempting to form a new organization will work with the Office of Student Life and Conduct to go through the activation (formation) process.
Step One: Recruiting Members and an Advisor
To become a recognized student organization you will need to have at least 7 members (including executive board). Members can only be currently enrolled GRCC students. You will need to collect their name, student ID number, and email. A sample roster can be found here.
Each recognized student organization must secure a full time GRCC employee or long term employee to serve as an advisor. After the Student Organization Application is submitted, the advisor will be sent a supplemental Advisor Agreement Form that must be completed in order to proceed with the Student Organization Activation process. This form will indicate that the advisor acknowledges the responsibilities that come with being a recognized student organization advisor. Advisor will also have to adhere to Clery Training (dates and times will be disseminated throughout the semester).
Step Two: Make Contact with the Office of Student Life and Conduct
Please contact the Assistant Director of Student Life and Conduct or the Coordinator of Student Life and Conduct. They will be able to give you upcoming dates on mandatory trainings, you and your members will want to attend. They will also be able to guide you through the process of using the student organization portal, registering your organization, and writing your constitution. You will want to make sure you go through our Student Organization Manual to keep you aware of our policies and procedure you will have to adhere to as a student organization.
Step Three: Identify Executive Board and Write a Constitution
When registering as a new student organization, each organization must identify at least 2 students who are currently enrolled at GRCC in credit bearing courses; in order to serve on the executive board(e-board), they must be in good academic standing, and conduct standing (not on any type of probation). These e-board members may be temporary until elections are held.
The registration will ask for a constitution or guiding document for the organization. New organizations will not be able to apply until this is completed. A constitution template can be found here.
Step Four: Registering as a New Student Organization
Students interested in forming an organization should register as a New Student Organization on Raider Connect. After an initial review, the application will be forwarded along with any comments or suggestions to the Assistant Director of Student Life and Conduct for final review and approval. Registration for new student organization ends September 28th, 2018.