HR Notification: Important 2025 Employee Year-End Payroll Information
2025 W2 Availability Electronic W2s will be made available to employees who have given consent by 1/19/26 . If you want to receive your W2 electronically and have not elected to do so yet, you can find instructions on how to do so in your Online Center on HR's W-2's and Year End Information webpage. Employees that have already elected to have electronic W2s will continue to get theirs electronically and do not need to elect again. Paper W2s will be mailed to employees who have not given consent to receive them electronically on 1/31/26. Paper W2s will not be available for pick up. Verify Your Personal Information Verify and update your personal information through the Online Center by following the instructions found on HR's W-2's and Year End Information webpage. For assistance with personal information changes, please email Human Resources and Talent Development at hr@grcc.edu no later than 1/9/26 to have the changes on your W2. Update your Tax Withholding Forms 2026 tax withholding forms will be available in January on the Employee Forms webpage New tax forms should be completed if: You moved in or out of the cities of Grand Rapids or Walker. Your work location has changed in or out of the city of Grand Rapids (i.e. Lakeshore, remote work). Your filing status has changed. You are currently claiming exempt, to not have any withholding for Federal or State taxes, you are required to complete a new 2026 W4 no later than 2/2/26. 1095-C Tax Form All benefited employees will have a tax form 1095-C mailed to them on 1/31/26 from PlanSource. You do not need this form to file your tax return, but you should keep this form with your tax records. For Informational Purposes Only The 2026 Social Security tax rate is schedule to remain 6.2%, and the Medicare tax rate remains 1.45%. The 2026 social security wage base will increase to $184,500.00. The maximum Social Security tax employees and employers each pay will be $11,439.00. The 2026 limitation for elective deferrals under a 403(b) or 457(b) will increase to $24,500.00 and the additional catch-up provision for individuals age 50 and over will be $8000.00 for a total of $32,500.00. To see a complete list of all the key limits for 2026, visit this IRS 2026 plan contribution and benefit limits page . The limitation for voluntary employee salary contributions to a Flexible Health Spending Account will increase to $3,400.00.