Photography naming and keywords for vendors
Naming conventions for images
For credit and non-credit classes
Department_Class initials and number_MO_YYYY (photo number should start with _001)
- Example for credit classes: Physical_Sciences_GL104_02_2023
- Example for Job Training (i.e. MTEC): Job_Training_Construction_01_2024
For locations/events
[Location/Building_Name]_Event(if any)_MO_YYYY
- Location examples: Student_Plaza_10_2025 / FFH_08_20_2025
- Event examples: LMCU_Ballpark_Baseball_04_2021 / Diversity_Lecture_Series_09_2025
Sports name examples
- Womens_Basketball_02_2023
- Mens_Baseball_04_2022
- Volleyball_10_07_2021 (games should have full dates)
Keyword Metadata
In the Keywords please add the information below:
- Department that hired them (Communications)
- Event Location (off-campus, FFH, Main)
- Name of actual class (Historical Geology)
- All students photos should have their names in the metadata
Submitting Images
Submit all photos to the Marketing and Communications department for uploading into our online archive. We need high- and low-resolution versions of every photo. These images should be saved in two folders, with the individual images named identically. We are looking for:
1. A set of high resolution photos in a folder labeled “[Event name] high resolution”
- Example folder name: “Jazz Ensemble 12 2024 High Resolution”
2. A set of low resolution photos in jpg form at 1200 pixels (for longest side) x 300 dpi in a folder labeled “[Event name] low resolution”
- Example folder name: “Jazz Ensemble 12 2024 Low Resolution”
If you have any questions, please contact the Communications Department.