Grant Administration
The Grants Department created the Grants Administration Guide to help new and existing project staff in managing their grant-funded activities. This guide is intended to provide you with a foundation for meeting basic grant management requirements and standards to help you effectively implement your new grant. As a steward of grant resources, GRCC is expected to understand and adhere to both programmatic and administrative laws, regulations, policies and procedures to effectively implement and manage grant resources.
This guide outlines steps for you to follow as you implement your project. When followed, these steps will increase your success, while minimizing any problems that may arise. This guide also provides information related to maintaining files, preparing reports, ensuring audit readiness, getting your evaluation off to a good start and a variety of other pertinent topics.
It is important to note that the activities undertaken in the first few weeks of project implementation are crucial to the overall success of your project. These activities will not only set the tone for your project, but will also determine several important factors such as:
- Will you be on target to meet your performance measures?
- Will you expend all of the awarded funds during the project period?
- Will the project documentation hold up under the scrutiny of an audit?
Be sure that you are familiar with the grant proposal, the award letter, the terms of the grant contract and GRCC’s policies and procedures. Being aware of what you can and cannot do and how best to do it will save you potential headaches in the future.
While this Grant Administration Guide will serve as a reference, please don’t hesitate to contact the Grants Department if questions arise about grant management procedures.