From time to time, employees may require a leave of absence to tend to certain family or medical situations.
To help employees balance work responsibilities with family and medical needs, and in compliance with the federal Family and Medical Leave Act (FMLA), we provide family and medical leave to eligible employees requiring time off.
Family and Medical Leave Act
FMLA allows eligible employees to take up to twelve weeks of unpaid leave per year for a serious personal health condition:
- Incapacity due to pregnancy, prenatal medical care or childbirth.
- To care for the employee’s newborn child, newly adopted child or newly placed foster child.
- To care for the employee's spouse, domestic partner, son, daughter or parent, who has a serious health condition.
- A qualifying exigency leave for military service.
- Military caregiver leave to care for an injured or ill service member or veteran.
Leave can be taken intermittently, or the employee may work a reduced schedule, when appropriate, to meet the employee's medical necessities. FMLA is required for qualifying absences.
Forms and Resources
- The GRCC FMLA policy provides detailed information regarding procedures and eligibility.
- FMLA Employee Guide
- A GRCC Leave of Absence form may be requested from an HR generalist if an employee is not eligible for FMLA.
Returning to Work
If your health condition is considered a disability under the Americans with Disabilities Act (ADA) and you are in need of accommodations to enable you to perform the essential functions of your job when you return to work, you may contact ada@grcc.edu to discuss your needs.
Family and Medical Leave Act (FMLA) – Now Online with Guardian Case Management
The Family and Medical Leave Act (FMLA) process has transitioned to a secure online system using Guardian Case Management Software. Employees can now initiate their FMLA requests by completing a simple online intake form.
Steps to Complete the FMLA Campus Reporting Form:
- Go to the FMLA Request link to start the intake form.
- If you land on an intermediate page, select the link at the bottom labeled: “Return to Grand Rapids Community College Single Sign-On Login Page.”
- Log in using your GRCC credentials.
- You will be directed to the Campus Reporting Form.
- Complete all required fields, indicated by an asterisk (*).
- In the section labeled
“Is there any additional information you would like to provide regarding your FMLA request?”- Enter any important details or context we should know about your request (if applicable).
- Once all information is entered, click Submit Report.
After You Submit
- The HR Benefits team will be notified of your submission.
- A report number will be assigned to your FMLA case.
- An HR representative will follow up with next steps.
Important Reminders
- Once you submit your FMLA intake form, do not email the HR Benefits team with FMLA-related correspondence.
- All communications and documentation must be submitted through the Guardian email to ensure accurate tracking and centralized recordkeeping.
Contact?
If you have questions or need assistance, please contact: hrbenefits@grcc.edu