The Non-Travel Related Reimbursement request form is for submitting requests for reimbursement when the expenditure incurred was not associated to a work-related trip. Hint: If you did not need to submit a leave of absence for this expense, then this is the form for you!
- Navigate to MyGRCC and select Online Center.
- Log in using campus login credentials.
- Navigate to Employee Self Service
- Select “Employee Forms”
- Once in “Employee Forms” select the drop-down arrow next to “Reimbursements”
- Select “Reimbursement” from the drop-down menu.
Reimbursement Introduction
Read introduction to ensure this is the correct form for your needs. If so, click “Next.”
Employee Information
Ensure Employee information is correct.
Reimbursement Options
Review reimbursement options. To submit a non-travel related reimbursement request, select "Non Travel Related Expenses” from the drop-down menu Reimbursement Type.
- Click “Next”
Standard Reimbursement
Enter the required information in the form:
- Date: Date the expense was incurred
- Long Description: Describe the expense that was incurred.
- Amount: The amount requested for reimbursement.
- Purpose: Describe the purpose of the purchase.
- Account Number: Please add the account number.
- A valid account number is required before moving forward in this form. Please contact your department APSS or supervisor if you do not know your account number.
File Attachments
Please attached itemized receipts for each expense requested.
Note: If receipts are missing, your request will be returned to you.
- Click “Upload” to select a file from your device.
- Click “My Device”
- Select the file.
- Click “Open.”
- Click “Upload.”
- Click “Done.”
Click “Add” to add in additional lines for more receipts as necessary.
- Once all required receipts have been uploaded, click “Next.”
Summary
Review summary for accuracy.
Affirmation
This is considered your “electronic signature” and verifies that the information you have provided is correct to the best of your knowledge.
- Search Phrase/Nickname: Creating a unique nickname for your reimbursement request will assist you in reviewing it in the future:
- Submit Reimbursement Request: Click Submit