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Newly Hired Full-Time Employee Benefit Enrollment

As a new employee, you have 31 days from your date of hire to enroll in benefits. Your coverage will be effective the first day of the month following the date of hire.

Enroll online within 31 days

You're required to complete the online benefits enrollment in the PlanSource system within the first 31 days in your benefits-eligible position, even if you choose to waive health coverage.

Once you have been assigned your GRCC email, you will receive two emails from Human Resources and from PlanSource with your login information and the PlanSource Step by Step Enrollment Guide

What happens if I miss my enrollment period?

You will not be able to make changes to your benefits once your enrollment period has closed, unless you have a qualifying life event or enroll during GRCC's annual Open Enrollment period that starts mid-October to early November.

Health insurance and coverage

Coverage for dependents

You must submit Dependent Documentation (marriage certificate, birth certificates, etc.) if you are covering any dependents on your GRCC Health, Dental and Vision plans. Your benefits enrollment will not be approved until dependent documentation is submitted.

You can email documentation to or fax to (616) 234-3907. Please include your employee name and ID number in subject line or fax.

Life Insurance

Madison National Life Insurance Basic life and AD&D is provided to each full-time employee working at least 32.5 hour per week, and part-time employees working at least 20 hours per week, in the following employee groups: CEBA, APSS, Campus Police, Faculty & Meet and Confer.

Please refer to your employee contract for the life insurance benefit amount. Please note: A Supplemental Life policy is available but is a faculty benefit only. For details concerning the plan contact the benefits office.


The beneficiaries you name in your Life Insurance policy are the people who will receive the money from the policy if something happens to you. Primary beneficiary is the person (or persons) who will receive the proceeds of the life insurance policy. Secondary beneficiary will not receive any of the life insurance proceeds if the primary beneficiary is still alive.

A beneficiary can be any of the following:

  • A person or a group of people, such as a family member or multiple family members or friend.
  • A Trust you’ve established.
  • A charity or nonprofit organization.
  • Your estate.

Life Insurance Enrollment Form

Supplemental Life Insurance Form (Applies to faculty only)

Long-term Disability

Long-Term Disability Insurance (LTD), provided through Madison National Life, helps replace some of your income for an extended period when you cannot work at all or can only work part-time because of a disability. LTD pays after you have met the waiting period and have exhausted all of your sick time.

  • Full time employees in the APSS, CEBA and Faculty group that have worked at the college for more than 2 years have a 90 day waiting period with a 50% benefit.
  • Full time employees in the APSS, CEBA and Faculty group who are vested as defined by MPSERS have a 60 day waiting period with 66 2/3% benefit.
  • Full time employees in the Meet and Confer and Campus Police group have a 60 day waiting period with 66 2/3% benefit.
  • For details concerning the plan contact the benefits office for certificate booklet.

Annual Notices

Important information regarding:

Medicare Part D

Women's Health and Cancer

HIPAA Privacy Notice & Special Enrollment Rights

Healthcare Reform webpage

Notice of Exchange (Marketplaces) to Employees


Please email, or call Maria Belmares Herrera at: (616) 234-4052.