Payroll notification: Holiday timesheet submission and approval dates changed
Time sheets for the 1/3/25 pay date Employees should submit timesheets no later than noon on Wednesday, Dec. 18, 2024, if they are working through that day. Employees that are taking time off prior to Wednesday, Dec. 18, 2024 should submit timesheets on the last day worked during the pay period. All timesheets should be approved no later than 5 p.m . on Wednesday, Dec. 18, 2024. Supervisors that will be out of the office and unable to approve timesheets: please assign a backup approver now by following the Supervisor Back Up Delegation & Back Up Approver Instructions . Time sheets for the 1/17/25 pay date Employees should submit timesheets according to the regular deadline of Monday, Jan. 6, 2025, at noon. Regularly-scheduled hours on Monday, Dec. 23, 2025, should be reported in the Shut Down (SD) column. Other regularly-scheduled hours for Tuesday, Dec. 24, 2024, through Wednesday, Jan. 1, 2025, should be reported in the Holiday (HOL) column. Supervisors should approve timesheets according to the regular deadline of Tuesday, Jan. 7, 2025, at noon. Part-time/non-benefitted and student employees Supervisors, please pay extra attention when reviewing part-time and student employee timesheets to confirm they don't include hours from Dec. 23, 2024 - Jan. 1, 2025. These employees are generally not eligible to work on college holiday/shutdown days. If any non-benefitted, part-time employees are required to perform essential functions during the holiday/shutdown days, supervisors should either send an email to hrpayroll@grcc.edu or include a comment in the Notes section of the timesheet to approve the time worked. Benefitted, non-exempt (hourly) employees that are required to work during the Holiday Shutdown Non-exempt (hourly) employees that are required and approved to be on campus to perform essential job functions on the shutdown days of Dec. 23, Dec. 26, Dec. 27, and/or Dec. 30, 2024 should report hours worked on the timesheet using the in/out times along with reporting regularly-scheduled hours in the Holiday (HOL) column. We will make a manual adjustment to put the equivalent number of straight-time hours in comp time leave banks. CEBA employees have the option to elect to receive pay instead of comp time hours according to contract language. Hours worked on the GRCC holidays of Dec. 24, Dec. 25, and Dec. 31, 2024 as well as Jan. 1, 2025 should be reported on the timesheets using the in/out times in addition to reporting regularly-scheduled hours in the Holiday (HOL) column. Supervisors, please remind part-time/non-benefitted and student employees in your departments of these deadlines as well.