The Leave of Absence (LOA) process has been updated!
All Leave of Absence requests will now be submitted through the Online Center. There are now two forms: one for employee-only leaves, and one for travel with students. Both forms provide a clearer, more guided workflow to help you submit, track, and manage leave requests from start to finish.
The purpose of the forms are to collect information regarding your request that will assist your supervisor in the decision-making process. The form should be submitted two weeks in advance of the leave, and approved at least one week prior, although depending on the nature of your request, other areas of the college may need several weeks advance notice, especially if you are in need of support to secure travel arrangements.
Leave of Absence Involving Student Travel
GRCC provides opportunities for employees to create invaluable experiences which require students to be off-campus. Whether students are attending academic conferences, participating in off-season team sports training, or engaging in a cultural field trip, these travel experiences require pre-approval.
This Leave of Absence form is designed to capture all of the essential information of your travel experience to ensure proper parties are aware and prepared to approve your proposed travel experience. Please submit the Leave of Absence involving student travel via the Online Center.
Follow this pathway:
- Select Employee Self Service.
- Select Employee Forms.
- Select Leave of Absence with Students.
For additional information on student travel, please review the College Sponsored Student Travel web page.
Ride Sharing
In keeping with GRCC's commitment to sustainable practices, please take advantage of sharing transportation to and from the conference or event if possible. As you make travel plans, please check options that may be available on the West Michigan Rideshare site.
Professional Development Reimbursement
Any reimbursement requests are processed through Finance and Administration, please visit the webpage for reimbursement forms and information.
Instructional documents
In preparation to complete the form, please ensure you have your event details, anticipated costs and account number, as well as details of your auto insurance policy should you be driving off-campus.
- Submitting an Employee Leave of Absence
- Submitting an Employee Leave of Absence with Students
- Reviewing and Approving Leave of Absence Forms (Supervisors)
Contact
- For assistance with the Employee Leave of Absence Form, please contact Nicole Dekker in Human Resources at nicoledekker2@grcc.edu.
- For assistance with the Employee Leave of Absence with Students, please contact Michael Schavey in Experiential Learning at mschavey@grcc.edu.
- For any technical issues, please contact IT Customer Support via email at ITHELP@grcc.edu or call (616) 234-4357