Employee Forms

All Employee Forms

Jump to the forms section you need:

• Benefit Forms: Healthcare, FSA, HSA, Dental and Vision and more.
• Human Resources Forms (Position Authorization, Contingency Position Authorization, Network and Building Access)
• Payroll & Tax Forms: Electronic Timesheets, Tax Forms and Tax Sheltered Annuities

Benefit Forms

Dental and Vision Reimbursement

• Dental Reimbursement Form
• Vision Reimbursement Form

Flexible Spending Account (FSA)

• FSA Reimbursement Form
• FSA Direct Deposit Form
• FSA Dependent Care Mandatory Statement

Health Savings Account (HSA)

• 2026 Health Equity HSA Payroll Deduction Form
• 2026 Lake Michigan Credit Union HSA Payroll Deduction Form

Health Insurance Waiver 

• Health Insurance Waiver Form 

Life and AD&D

• Madison National Life Enrollment Form

Tuition Waiver

• Tuition Waiver

Human Resources Forms

We invite everyone to use the electronic Position Authorization Form (PAF) available in the Online Center. PDF/paper versions of the PAF are no longer accepted and will be returned to the supervisor to be completed via the Online Center.

• Position Authorization Form Instructions
• Network Access Form
• Building Access Request Form

Payroll & Tax Forms

Direct Deposit

• You can now make updates to your direct deposit accounts by logging into your Online Center:
  OC > Payroll tile > Direct Deposit

For more information, employees can view the How to Add or Update Your Direct Deposit Information Knowledge Base article.

Timesheets/Absence Reporting

• 2025-26 Timesheets:
  • 2025-26 CEBA Electronic Timesheet
  • 2025-26 GRCC Police Electronic Timesheet
  • 2025-26 Hourly Electronic Timesheet
  • 2025-26 Salary Electronic Timesheet
• Absence Code Key
• Additional Pay Form
• CEBA Electronic Timesheet Instructions
• Employee Timesheet Instructions
• Excessive Absenteeism
• Faculty Absence Self-Reporting
• Using VMware for Staff Remote access
• Payroll Schedule
• Student Employment
• Supervisor Back Up Delegation & Back Up Approver Instructions
• Supervisor Timesheet Approval Instructions

All time sheets are due to be submitted in Perceptive Content or received by the Payroll office by 12 noon on the Monday following a pay date, unless otherwise notified.

Parking

• Parking Enrollment Form
• Parking Enrollment Form (non-employee)

City and State Tax

• State of Michigan Tax Form
• City of Grand Rapids Tax
• City of Walker Income Tax
• 2026 Federal W-4
  • Federal Tax Withholding Estimator

When are employees required to provide a new Form W-4?

1. An employee’s filing status changes. If a worker’s status was originally “married filing jointly” and the status changes to “single” (including “single filing jointly”) or “head of household,” the employee must submit a new W-4. The same is true if someone’s status changes from “head of household” to “single.”
2. Someone starts a second job. Employees who start another job and submit a W-4 for the new job with higher withholding rate tables must give the first employer a new W-4 that reflects this change. The same applies if a spouse does this and the couple is filing jointly.
3. An employee with multiple jobs receives a big raise. If someone has multiple W-4s, completed one form using the multiple job procedures and expects to receive a raise of at least $10,000 a year, the employee must submit a new W-4 updating the multiple jobs procedures section to that employer.
4. A child can no longer be claimed for the tax credit. If someone claims the child tax credit and expects the number of qualifying children to change, you must receive a new W-4.
5. Other tax credits can’t be claimed. If the total amount of tax credits an employee can no longer claim exceeds $500, the person needs to submit a new form.
6. The employee’s deductions change. Workers who expect the itemized deductions they claim on their taxes to decrease by more than $2,300 should fill out an updated W-4.
7. A worker’s no longer tax exempt. Someone who now expects to pay taxes should give you a new W-4.