College Policies

Approved Policies

To obtain a copy of an individual policy for the purpose of updating or editing, please contact the General Counsel's office.

3.0 College Operations  

• 3.0 Copyright
• 3.1 Institutional Review Board
• 3.2 Reasonable Accommodation on the Basis of Disability
• 3.3 Misconduct and Policy Violation Reporting
• 3.5 Tobacco/E-Cigarette Free Environment
• 3.6 Records Management
• 3.7 Contracting Authority
• 3.8 Audiovisual Captioning
• 3.9 Free Speech and Expressive Activity
• 3.10 Data Governance

4.0 Formulation of Policies  

• 4.1 Formulation and Issuance of College Administrative Policies
  • Directions for completing Policy Draft Templates

6.0 Human Resources  

• 6.1 Name Change Policy
• 6.2 Non-Discrimination, Anti-Harassment and Equal Opportunity
  • Procedures for Responding to Complaints of Discrimination, Harassment and Retaliation
• 6.3 Unlawful Harassment (Rescinded 8/1/24)
• 6.4 Sexual Misconduct (Rescinded 8/1/24)
• 6.5 Title IX
  • Procedures for Responding to Complaints of Discrimination, Harassment and Retaliation
• 6.6 Title IV Loan School Code of Conduct
• 6.7 Conflict of Interest
• 6.8 Remote Work
  • Remote Work Request and Agreement Form
• 6.14 Family Medical Leave Act (FMLA)
• 6.18 Acceptable Use of Technology
  • Acceptable Use Agreement
• 6.19 Freedom of Information Act (FOIA)
• 6.20 Criminal Background Check
• 6.21 Administrator Code of Ethics
• 6.22 APSS Code of Ethics
• 6.23 Misconduct
• 6.24 Drug and Alcohol
• 6.25 Utilizing the Freedom of Information Act (FOIA) on Behalf of the College

7.0 Instruction  

• 7.1 Instruction
• 7.2 Distance Learning Standards
• 7.3 Instructional Materials (formerly Textbook Policy)
• 7.10 Grading
• 7.13 Course Format and Credit Hour
• 7.14 Seminar Courses
• 7.15 Prior Learning Assessment
• 7.16 Common Syllabus Components
  • Syllabus Template
• 7.17 Library Collection Development
• 7.18 Curriculum Policy
• 7.19 Course Substitutions and Course Waiver
• 7.20 Graduation Requirements

8.0 Students  

• 8.1 Dual Enrollment
• 8.2 Admission and Placement (formally Mandatory Placement)
• 8.3 College Sponsored Student Travel
  • Guiding Risk and Liability Practices and Procedures
• 8.5 Catalog Policy
• 8.6 FERPA
• 8.7 Student Email
• 8.8 Attendance
• 8.17 Academic Standing
• 8.18 Children in the Classroom and on Campus
• 8.21 Blocking Late Enrollment
• 8.22 Maximum Student Credit Hour Load Per Semester
• 8.23 Late Semester Hardship Withdrawal Policy
• 8.24 Generated Graduation
• 8.26 Multiple Degrees
• 8.28 Mandatory Student Orientation Policy
• 8.29 Transfer Course Credit
• 8.30 Student Code of Conduct Policy
  • Student Code of Conduct
• 8.31 Minimum Institutional Credit
• 8.32 Distance Learning Training Materials for Students
• 8.33 Industry Recognized Credentials/Test Credit Policy
• 8.34 Academic Forgiveness

9.0 College Relations  

• 9.1 Fundraising
  • Fundraising Interest Form
• 9.5 Use of College Name, Seal, and Emblem/Logo
• 9.9 Naming Opportunities
• 9.10 Material Donations to the College
  • Material Donations Form

10.0 Tuition, Fees, Scholarships and Loans  

• 10.1 Tuition and Fees
• 10.5 Student Refunds
• 10.6 Withdrawal and Return of Federal Tuition Assistance (FTA) Funds

11.0 Business Functions  

• 11.1 Employee Reimbursement
• 11.1a Food and Beverage
• 11.2 Grants
• 11.3 Professional and Institutional Memberships
• 11.4 Travel
• 11.6 Use of College Equipment
• 11.7 Disposal of Surplus, Used or Obsolete Furniture and Equipment
• 11.8 Investment
• 11.9 Energy Conservation
• 11.15 Purchasing
  • Purchasing Policy Attachment A - GRCC Logo Apparel
  • Purchasing Policy Attachment B - MLBE
• 11.19 Lobbying
• 11.20 Supplanting of Federal Funds
• 11.22 Economic Development Participation
  • Document Management Needs Assessment

12.0 Building and Sites  

• 12.8 Events on Campus and Amplified Sound
• 12.9 Facility and Grounds Use
• 12.10 Furniture
• 12.11 Appliance

14.0 Risk Management  

• 14.1 Risk Management
• 14.2 Firearms, Explosives or Weapons
• 14.3 Complaints Regarding Violations of Privacy and Confidentiality (HIPAA)
  • Notice of Privacy Practices
  • Complaint Form
• 14.5 Campus Closing Due to Inclement Weather and Emergency Conditions
• 14.6 Hazard Communication Standard
• 14.7 Use of College Vehicles
• 14.8 Blood Borne Pathogens Policy and Plan (replaced with 14.16 Health and Safety Policy)
• 14.10 Service Animals
• 14.11 Chemical Hygiene Plan (replaced with 14.16 Health and Safety Policy)
• 14.12 Open Flames
• 14.13 Communicable Diseases
• 14.14 Building Access Raider Card
  • Key Raider Card Agreement
• 14.15 Reporting Child Abuse and Neglect
• 14.16 Health and Safety
  • Chemical Hygiene Plan
  • Bloodborne Pathogens and Exposure Control Plan
• 14.17 Emergency Communication
  • Emergency Communication Procedure
• 14.18 Face Covering Policy (Rescinded 3/1/2022)
• 14.19 COVID-19 Vaccination Policy for Health Program and Early Childhood Learning Lab Employees (Rescinded 12/23)
• 14.20 Clery Act Compliance

15.0 Information Technology  

• 15.1 Personally Identifiable Information
• 15.2 Web Accessibility
• 15.3 Web and Digital Content
• 15.4 Generative AI Tools Usage